Software for Bakeries - ERP, Point-of-Sale, and Online Store
Bakery Point-of-Sale and Operations Management in a Single System
A bakery combines three different areas of business: a retail shop serving customers during the morning rush, production centered around recipes and profit margins, and, in many cases, a wholesale operation that supplies products to stores, cafes, and kitchens. Most bakery software solutions cover only one of these areas. The result is all too familiar: a point-of-sale system at the counter, recipes in spreadsheets, and invoicing handled manually in the evenings.
Confirma’s bakery management system brings all of this together. Orders placed by phone, email, through the online store, and in-store are all routed through the same order processing system. Recipes include cost and nutritional information. Separate price lists can be set up for wholesale customers, and invoicing is handled automatically without any manual work. The café’s point-of-sale system also operates as part of the same integrated system and runs smoothly even during peak hours.
Whether it’s a local bakery, a bakery-café, or a multi-location bakery that also handles wholesale deliveries, Confirma helps streamline all aspects of the bakery’s operations—from sales and production to invoicing and financial management.
Why does a bakery need an ERP system designed specifically for its needs?
Smooth checkout process even during peak hours
Bakery sales often peak during short time periods, such as the morning rush, lunchtime, and Saturday mornings. Point-of-sale functions are part of the bakery’s enterprise resource planning system, ensuring that sales are seamlessly integrated with other operations. An easy-to-use point-of-sale system speeds up transactions and helps keep lines moving even during the busiest times.
Recipes That Show You the Actual Costs
In bakery production, gross profit is calculated at the recipe level. The bakery’s ERP system links recipes to raw material costs, so you can see what it actually costs to make each product and how changes in the price of items such as flour or butter affect gross profit. Nutritional values are calculated automatically using the Fineli food database, so product information and labels stay up to date without any manual work.
Order Management: From Pre-orders to Wholesale Sales
The bakery receives orders through many channels: by phone, email, the online store, the retail store, or electronic data interchange (EDI). The system consolidates them into a single order process, ensuring that the production team knows exactly what to produce and that orders aren’t left as scattered notes. Separate price lists can be set up for wholesale customers, such as stores, cafes, and kitchens, and deliveries are automatically transferred to invoicing and the accounts receivable system.
Features that support the bakery's day-to-day operations
Inventory management covers multiple warehouses as well as work-in-progress, so production planning is based on up-to-date inventory data. Product labels are printed using the same product data that is used at the register and in the online store. In bakeries with multiple locations, products, prices, and reporting can be managed centrally. Sales data is forwarded to financial management, so the same integrated system supports the bakery’s operations from sales and production all the way through to financial management.
Are you looking for a more efficient way to run your bakery day-to-day?
Software for the Various Needs of Bakeries
Confirma Jeemly
The core of a bakery’s production and sales: recipes, cost accounting, orders, wholesale billing, and retail sales at the pastry counter—all in one system.
- Orders from different channels are consolidated into a single order process
- Customer-specific price lists, wholesale billing, and accounts receivable
- Recipe Management and Nutritional Information (Fineli Integration)
- Cost Accounting Based on Recipes
- Multi-warehouse management, including work-in-progress
- Product Labels and Printing
Confirma Flowvy
Process orders from both retail and wholesale customers online directly through the same ordering process as other orders.
- The online store uses the bakery's own product information
- Orders are forwarded to production and billing
- B2B Ordering with Customer-Specific Price Lists
Companies that trust Confirma
Our other solutions that support bakery operations
A mobile cash register for markets, trade shows, and pop-up sales. You can make sales quickly right where your customers are.
Read moreManage your bakery’s accounting, purchase invoices, and payroll seamlessly with Confirma NetBaron, which integrates directly with your bakery’s ERP system.
Read moreDig deeper into your business's key metrics and compare, for example, your bakery's sales, profit margins, and inventory.
Read moreSend collection orders with a single click directly to our accounting firm, Cash-In, for processing—without the need for separate systems or data transfers.
Read moreIncrease the number of advance bookings and attract customers even during slower periods with marketing campaigns carried out by our digital marketing experts.
Read moreBuild a software suite that's the right size for your bakery
For a small bakery-café, cash register sales and reporting may be the top priorities, whereas for a production bakery, recipe management, cost accounting, and inventory management are key. For a bakery engaged in wholesale, order management, customer-specific pricing, and invoicing take center stage. A bakery with multiple locations, on the other hand, needs all of these functions managed centrally. Confirma’s solution is modular, so the system can be built to meet the bakery’s specific needs and expanded as operations grow without having to switch systems.
Implementation and Support
The implementation will be carried out in phases so that the bakery’s daily operations and sales can continue throughout the process. We will be assisted by a Finnish support team that is familiar with the industry and will help us use the system.
Questions and Answers
Need help?
Contact us
What is a bakery point-of-sale system?
A point-of-sale system designed for bakery counters: fast checkout during peak hours, integrated payments, and automatic reporting. The system uses the same product data as the production system and the online store.
What is a bakery's enterprise resource planning system?
A system that powers point-of-sale operations, covering recipes with cost and nutritional information, order management from various channels, inventory management including semi-finished products, as well as wholesale pricing and invoicing. In the Confirma system, the point-of-sale system and the bakery’s operations management system work together.
What features should a bakery's point-of-sale system have?
Fast checkout, integrated payments, automated reporting that meets regulatory requirements, and a user interface that a new employee can learn to use in a single shift. In addition, the point-of-sale system should be integrated with order management so that pre-orders and in-store sales can be handled within the same system.
Does the bakery's enterprise resource planning system support recipe management and cost accounting?
Yes. The recipes are linked to their ingredient costs, so the profit margin for each product is visible. Nutritional values are calculated automatically using the Fineli food database, and this information can be used on accurate product labels.
Can the system be used to manage wholesale sales and customer orders?
Yes. Orders placed by phone, email, through the online store, and at the checkout are consolidated into a single order process. Customized price lists can be set up for wholesale customers, and deliveries are automatically transferred to invoicing and the accounts receivable system without the need to re-enter data.
Can bakery software be used to track inventory and raw material usage?
Yes. Inventory data is tracked in real time across multiple warehouses, including for work-in-progress, so production planning and procurement are based on actual inventory data.
Can the system be integrated with an online store?
Yes. The Flowvy online store can process orders from both consumers and B2B customers using the bakery’s own product information. These orders are integrated into the same production and invoicing process as other orders.
How long does it take to implement a point-of-sale system for a bakery?
Days instead of months. The rollout will be done in phases so that the store can continue operating during the process, and staff can learn how to use the register during a single shift.
How do I choose between a bakery point-of-sale system and an enterprise resource planning system?
Start with the biggest bottleneck. If the problem is checkout lines, start with the checkout system. If the challenge is margins, orders, or wholesale billing, start with the ERP system. In the Confirma suite, the systems work together, so it’s a matter of where to start—not an either/or choice.
How much does a bakery's enterprise resource planning system cost?
A bakery's enterprise resource planning system is always tailored to the company's operations and needs. Contact us to receive a quote based on your bakery's specific needs.
Contact Us
8b083348-6c19-4f94-8322-b3bdbd6fbe56
Bakeries
Jeemly
